First things first! A strong foundation with requirements and its caterings analysis is a must before you deploy An online Transport management software for your business. The catch here is, with respect to TMS, there is a whole range of options for you to choose from before buying, which makes it more complicated. This is more so because an online Transport management software encompasses a whole gamut of critical sub-systems vital for competitive and smooth operations of a Fleet business. It includes sub-systems such as Fleet direction/tracking/control, Management of drivers, Assets Managing, two-way mutual communication among Control Room/Dashboard-Drivers, Customer Support, GPS/Telematics based alerts and notifications, adherence to federal compliance norms Industry experts in KVS have been contemplating on how Fleet business owners should be making choices on buying the exact fit FMS for their business operations. Probing deeper into these questions, here is what they have come up with:
Step 1: TMS Features Vs your business functionality match
Most TMS developers wrap their Software with attractive coverings such as desirable alerts, notifications, which make an online Transport management software look ‘the ideal’ buy for most Fleet business owners. So, comparing your Fleet business needs with that of the functionalities offered by the TMS is the best approach here. For example, to cut operational costs in terms of tracking and analyzing fleet, routing and driver behaviour, it would be best to buy a cloud-based GPS / Telematics tracker integrated RTSoftware. All said and done, the best approach would be to adopt ideal cloud-based customizable TMS, such as KVS, that can specifically cater to your business’s end-on-end functional capabilities.
Step 2: Analysis, selection and customize-build of ‘your’ TMS features
The next step will be to analyze and select those of the TMS features that best suits your organization. For instance, a smaller Fleet business may definitely need the least, a TMS with cloud-based GPS/Telematics tracking integrations. On the other hand, mid-sized Enterprises may additionally need analytics modules separately for their vital parameters such as fuel consumption, driver behaviour, vehicle maintenance and repairs modules etc. A large Fleet Enterprise will apart from the above-listed features, will surely require dedicated Server capabilities for mobile/smartphone communications, comprehensive Fleet diagnostics etc.
Step 3: Ensure advanced cloud-based GPS/Telematics are in place
The foremost of an ideal TMS requirement of today is its advanced cloud-based GPS/telematics tracking capabilities. Real-time Fleet location tracking include control and directing of Fleet from the central system in terms of driver behaviour, vehicle status, speeding, idle time, freight safety etc. These are the most vital features that make an online Transport management software in today’s world the fastest effective tool for every nook and corner of your Fleet operations.
Step 4: Is there a one-stop-shop TMS for my entire Fleet Management Need?
It is essential for any advanced cloud-based TMS of today to have an intuitive single dashboard interface eye from where you can centrally control your entire Fleet business operations. The cloud technology option totally eliminates the need to maintain Servers at your end. This achieves not just the best cost-saving aspect but also cuts on your Server maintenance ensuring data safety.
A centrally controlled dashboard-based system provides a single eye from where you can remotely control all operations of your Enterprise. It serves as a panoramic monitoring view of driver habits, idle time, fleet utilization, directions, seamless paperwork cut in terms of accounts, finance and maintenance data integrations.
Step 5: Integration with vital and existing systems
The online Transport management software you select may be the most advanced cloud system ever. But, the fundamental aspect to contemplate here is, how well is it going to gel with my other third-party applications such as Excel Sheets which may mandatorily be required despite deploying a TMS. KVS is an ideal cloud-based comprehensive TMS that is capable of integration with a whole gamut of mandatory third-party applications. Be it an existing CRM, HR, Payroll, Fleet Maintenance modules, KVS has set its standards in seamless integrations with Finance, Accounting and Inventory modules for unified data handling and operational ease.
Step 6: Ensure your TMS grows too along with your Enterprise expansion
Every start-up Fleet business has one common story to tell, i.e., they never expected their business to have multifold expanded Fleet within no time. Such dynamically expanding Enterprises, more so of any Fleet Enterprise mandatorily require advanced cloud-based, GPS/Telematics integrated TMS that is customizable and scalable as according to the expansion of your enterprise. KVS is an advanced analytics, cloud-based TMS with state-of-art GPS/Telematics tracking features that will accommodate and positively respond to Enterprise expansion of any magnitude.
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