Transport management system (TMS) or Transport management software is a logistics based software extensively used in distribution, fleet management, and logistics industry. TMS is developed to manage, control, execute, and monitor the entire operation of the transportation process. TMS administers the incoming and outgoing of logistics fleets helping in optimizing the daily operations and ensures ...
Fuel, being one of the major costs, is your organization suddenly showing signs of inefficiency in fuel management despite an automated System already in operations? Well, it may be a definitive indication of your Transport Software being outdated.
Efficient fuel management by Enterprises, in current times, is facing hurdles due to two major reasons. The primary one being age-old manual processes being still in operation. Most Organizations would have however easily overcome this by installing a suitable Transport Software.
Nevertheless, the secondary and actual, customary obstacle inefficient fuel management is, having in place, an outdated Transport Software still in operation. And, practically and very strangely, this often goes unnoticed by the Management. This article hence provides useful insights into vital signals based on which you can identify whether your fuel management software is outdated.
1. Your fuel data sources, often spread across teams, hold the key!!!
The first thing that Auditors would want to analyze for Fuel inefficiency in an organization is their data sources. Fuel data very habitually in Organizations have different sources. Fuel data can be quite challenging to gather as Reports, despite having a Transport Software in place. Fuel data of a Company are sourced from various departments such as Purchase/Procurement, Accounts & Finance, Fleet Operations Control & Route Planning, HR/Driver Mgmt/Pilot Mgmt, Stores and Stocks and much more.
Such ‘big data’ which are volatile and within no time become outdated, require specialized Transport Software. Such Software can quickly gather fuel data scattered across departments, combine and process them into insightful Fuel reports within minutes. Software such as Gingafleets is specifically built to efficiently handle such ‘big data’ age hurdles and to deftly control fuel costs.
2. Is fuel data at ready disposal to decision-makers for business intelligence?
Fuel data form the core of data source for the business intelligence team. Fuel data form a vital part of the analysis pertaining to cost-cutting and exploring promising business opportunities. Even existing Analytics Applications within the Enterprise may not process fuel data intuitively, with correct data modelling.
This often results in a situation where vital data may be lost or requires fuel data sourcing/importing manually from Spreadsheets from across different departments. There are however specialized Transport Software for efficient fuel management. One such is GIngafleets, that possess powerful analytics base and capability. They have effective and user-friendly interfaces for displaying multi-department sourced data in the form of graphs, maps, charts etc.
So, it is time you go in for such specialized Software with vital fuel efficiency increasing functions. They are built on a robust platform and can blend huge data volumes, facilitating vital actionable decision making even by non-technology staff.
3. Am I able to easily combine all my scattered fuel data with Other Systems?
Any existing Fuel Management Software is efficient if-and-only-if it can integrate fuel data spread across departments into a ‘Single-Source-Fuel-Data’.
On the other hand, if this fuel data integration requires significant, redundant work from various teams, it means your Fuel Software requires an update on an SOS basis. The software of the likes of Gingafleets is equipped with pre-constructed integration modules. These modules can be used by even non-technical staff to merge fuel data from multiple departments into a central data repository.
4. Does your existing Fuel Software often require customization for data processing?
Every so often, you may find your present Software requiring constant customization to achieve fuel efficiency management. Processes such as pricing formula processing, emission norms data processing, fuel planning, bill verifications etc. may require regular customizations that may zoom-up on your costs.
If this is the case, it is high time you go in for a refined Software like Ginga Fleets that can be customized to such micro-levels.
5. Is the Software on Cloud for anywhere, anytime fuel data access?
Usually, Software hosted on the Intranet of an Enterprise provides data access on just certain computers for privacy, security sake. On the contrary Software such as Ginga Fleets which are hosted on Cloud-based on Software as a Service (SaaS) concept, provide not just highly secure role-based access. They also provide flexibility for anytime-anywhere data access. Following are the key advantages of updating your Transport Software to Cloud-based Software like Gingafleets:
- Anytime-Anywhere Fuel data access through a device connected to the Internet
- Easy, ‘pay-for-features-you-buy’ options
- Ease of access and processing of Software even by non-technical staff
- Depending on functional and data requirement, options to upscale/downscale
- Frequent Software upgrades to benefit Fleet Managers